Executive Assistant

About the company

We are a dynamic, growth-oriented holding company headquartered in Richmond, BC, with diversified interests across the Hospitality and Energy sectors. Our hospitality portfolio includes six premier resorts located throughout British Columbia and Australia, delivering exceptional guest experiences across both markets. Our energy division operates oil and gas assets across Alberta and Saskatchewan. With a global footprint and an entrepreneurial culture, we are seeking experienced professionals who thrive in a fast-paced, multi-industry environment.

About the Role

• Assist the owner in the day-to-day subsidiary operations
• Prioritize all telephone calls, in-person visitors, coordinate schedule and arrange appointments and schedule appointments
• Organize and communicate confidential correspondence, policies, standards, regulations and various matters to department/general managers.
• Assist departmental leaders in completing special projects as required; support projects, track necessary action and update reports as progress is made
• Compose and translate English and Chinese (Mandarin) correspondence for the owner and other senior executives
• Handle all office administration duties such as mail, phones, photocopying, office supplies
• Schedule Executive Committee meetings, take and distribute minutes, and arrange/attend sub-committee meetings as required
• Assist with and support staff events as appropriate, such as executive meetings, staff receptions, etc.
• Attend meetings, receptions and dinners to translate for the Owner /Senior Executives when necessary
• Assistant with any other related administrative tasks as required.

Qualifications and Skills

• 2- 3 years of experience in an administrative role required
• Experience and/or education in Oil & Gas Management or related field(s)
• Fluency in English and Mandarin (oral and written) is mandatory
• Strong interpersonal, organizational and problem-solving abilities
• Can-do and service excellence attitude with a focus on guest experience
• Ability to work independently and as part of a team
• Professional, courteous with a passion to learn and exceed expectations
• Proficiency in MS Office (Word, Excel, Outlook etc.)
• Ability to travel as required
• Drive licence required